We currently have one job opening.

Title: Office Manager & Registrar – Reports to Co-Directors
Status: Full-time, non-exempt, 30 hours per week, Monday – Friday, plus weekends as needed.
Start Date: Fall 2021
Application Deadline: Applications accepted on a rolling basis until position is filled.

To Apply: Send resume and cover letter: contact@ojaifoundation.org. Applications without cover letter not considered.

Overview
The Registrar/Administrative Assistant is responsible for managing the office and providing administrative support to  the Business Office, Development, Marketing and Programs. As the first point of contact, they field inquiries, welcome guests, and oversee guest services, registration and day-to-day operations. This position reports to the Co-Director(s).

Requirements

  • Minimum five years experience in Office Management and Administration
  • Demonstrated proficiency with creative problem solving
  • Organized, practical, efficient, self-directed and flexible
  • Aligns with, understands and can communicate the mission and vision of The Ojai Foundation
  • Excellent verbal and written communication skills
  • Willingness to learn and practice stewardship of a 36-acre campus
  • Works well individually & as part of a team in an intersectional (race, gender, class, etc) community environment
  • Proficiency or aptitude to learn: Constant Contact, Mail Chimp, Google Suite, Word Press, Adobe, QuickBooks Online (QBO), etc
  • Willingness and desire to participate in TOF community functions and trainings
  • Preference will be given to those with professional non-profit experience

Responsibilities

  • Provide administrative support for the organization:
    • Business office: prepare new hire paperwork, pay bills, enter accounts payable and receivable into QBO, grant-related items, prepare insurance paperwork, payroll, petty cash, bank reconciliations and deposits.
    • Development: Maintain donor database in Neon and QBO, process donation checks, process acknowledgment letters, prepare donor reports as requested, assist with fundraising mailings and outreach.
    • Operations: Field general inquiries and maintain contact lists; maintain master calendar and staff contact lists; maintain and file meeting minutes; contribute to stewardship of land, shrines; care for facilities, including bathrooms and showers; manage Wild Store sales and inventory; manage noticeboards; keep safety information updated; act as custodian of records for Live Scan screenings.
    • Programs: Manage registration and enrollment, process payments and/or scholarship requests, coordinate outreach, liaison with prospective clients and program participants, welcome and orient guests to the land, assign and track accommodations and food needs; maintain records regarding visitors and participants; communicate regarding future programs.
  • Manage the office: maintain paper and digital files, stock office supplies, collect and process mail. 
  • Complete projects as assigned.

Compensation & Benefits

This is a full-time, hourly position. Minimum 30 hours per week; starting minimum hourly rate $23 and increases, commensurate with experience. All new hires are subject to a 90-day review period. Full-time employees are eligible for benefits, including health and dental benefits, vacation, holiday and sick pay.

To Apply: Send resume and cover letter: contact@ojaifoundation.org. Applications without cover letter not considered.